Minutes of June 16, 2015Written by Super User
HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, New York 11743
Of a Regular Meeting of the Library Board of Trustees
Held June 16, 2015 at
338 Main Street, Huntington, New York
PRESENT: Trustees: Paul Ehrlich, Ann M. Berger, Ann Scolnick, Harriet Spitzer and Chuck Rosner
Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind
Mr. Ehrlich called the meeting to order at 5:35 p.m.
Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the Library Board Minutes of May 19, 2015. The vote was unanimous.
Ms. Morgan was in attendance to present the Friends report. She stated they will be continuing to fund various library programs such as museum passes, China Theatre Workshop and The Queazles. They continue to distribute books to Operation Paperback, Better World Books, as well as to V.A. Hospitals and L.I. Cares. Ms. Morgan stated the Friends are anticipating displaying books at the train station and that science fiction books are half price this month. Membership renewal is this month.
A period of public expression was announced.
A motion was made by Mr. Ehrlich, seconded by Ms. Berger, that Warrant #28, May End of Month, totaling $332,162.01 is paid. The vote was unanimous.
Mr. Ehrlich made a motion, seconded by Mr. Rosner, that Warrant #29, June Disbursements, totaling $91,375.77 is paid. The vote was unanimous.
Ms. Berger made a motion, seconded by Mr. Rosner for approval of Asset Disposal of 10 computers. The vote was unanimous.
Mr. Rosner made a motion, seconded by Ms. Berger, to approve a resolution authorizing and approving the utilization of Federal Home Loan Bank Letters of Credit as collateral for the Library’s deposits. The vote was unanimous.
Business Manager Jennifer Mulvihill was available to answer any questions regarding her report. She verified that the Federal Home Loan Bank was AAA rated and that deposits are covered at 100%.
Tom Cohn, Department Head of Technical Services, was in attendance to present his report. He reviewed his department’s staffing as well as demonstrated the Electronic Data Interchange (E.D.I.) ordering and invoicing process. He also spoke about the Hoopla digital streaming service and stated that nearly 24,000 records have been uploaded thus far.
The Budget and Finance Committee met with Ms. Mulvihill regarding banking matters. The Library’s Investment Policy will be discussed and reported on at a future date.
Mr. Ehrlich, Ms. Adam and Ms. Spitzer met with Town officials regarding the Conte Center. Ms. Spitzer stated they are getting closer to knowing how much a possible move there would cost.
The Personnel Committee met with Ms. Adam regarding her performance review.
Ms. Spitzer made a motion, seconded by Mr. Ehrlich, to accept the Personnel Report, as amended, for June, 2015. The vote was unanimous.
Assistant Director Kristine Casper had nothing new to add to her written report and answered questions regarding Hoopla stats.
Assistant Director Teresa Schwind stated she received several thank-you letters including a note from the Town of Huntington thanking her for her efforts on the recent Civil War Project. She is working on how the library can better use social media and has created a Huntington Patch account for posting programs/events.
Library Director Joanne Adam briefly reviewed her report noting the latest updates/results of the Library’s space planning/focus groups. She met with staff to review the preliminary plans and will be compiling the results of the feedback she received. She'll hold off on any public presentations until the plans are more finalized. Ms. Adam will print out the PowerPoint from our consultants and add that to the Focus Group results in the binder at the Reference/Circulation desk and will also put that information on our web-page. Ms. Adam also stated that the library will host the Island Harvest Food Service Program this summer and that she will be attending the ALA annual Conference the end of the month.
A second period of public expression was held.
Ms. Spitzer was thanked for her many years of service as a past President and member of the Board of Trustees. We wish Ms. Spitzer the best of luck.
At 6:50 p.m., a motion was made by Ms. Scolnick, seconded by Ms. Berger, to enter Executive Session to discuss contract negotiations. The vote was unanimous.
At 7:50 p.m., Mr. Ehrlich reconvened the meeting.
At 7:51 p.m., a motion was made by Ms. Scolnick, seconded by Mr. Ehrlich, to adjourn the meeting. At 7:52 p.m., the meeting was adjourned.
Respectfully Submitted: Prepared By:
Harriet Spitzer, Secretary Claire Tietjen, Recording Secretary