HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held April 16, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:03 p.m.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the agenda for the April 16, 2019, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of March 19, 2019. The vote was unanimous.

A period of public expression was held.

Nicole Jastrzebski, Department Head of Customer Services, was in attendance and gave a brief overview of her quarterly report as presented.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #23, March End of Month totaling $327,964.29 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #21, April Disbursements, totaling $137,667.57 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #22, Q1 Medicare Reimbursements, totaling $21,840.13 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #10, April Capital Fund totaling $47,948.75 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, to approve the budget transfer of $130,966 from the General Fund to Building Renovation in the Capital Fund. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Berger, to approve the asset disposal of three computers and one printer which are fully depreciated. The vote was unanimous.

Business Manager Ms. Mulvihill was available to answer any questions and explained in detail the requested budget transfer to the Capital Fund.

Ms. Hawkins made a motion, seconded by Mr. Rosner to accept the Personnel Report for April, 2019. The vote was unanimous.

Assistant Library Director Kristine Casper expanded on some details of her written report and distributed a chart showing PSEG monthly payments made over the past few years. She stated that since improvements made with LED lighting, etc., the Library is paying approximately 43% less on this year’s bills and that overall energy consumption is down. The punch list for the HVAC is still in process of being completed. There was some discussion on the roof repair bid.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, to accept the below Resolution: The vote was unanimous.

WHEREAS, the Library solicited bids for a roof replacement project by publishing a Legal Notice, dated January 28, 2019;

WHEREAS, as set forth in that Legal Notice, sealed bids were received and publicly opened and read on March 4, 2019;

WHEREAS, the Library received three bids: (1) MDB Construction Corp.; (2) Barrett Roofs, Inc.; and (3) Total Construction Corp.

WHEREAS, MDB Construction Corp., the lowest cost bidder, submitted a bid which, upon the recommendation of H2M Architects, failed to meet specifications insofar as the roofing materials proposed by MDB deviated from those required in the bid specifications, and the alternate products proposed by MDB were determined to not be suitable substitutions;

WHEREAS, Barrett Roofs, Inc. was the second lowest cost bidder;

NOW THEREFORE, BE IT RESOLVED, that MDB Construction Corp.’s bid is rejected on the ground that MDB failed to meet specifications within the meaning of Section 103 of the General Municipal Law;

BE IT FURTHER RESOLVED that the Board awards the roof replacement bid to Barrett Roofs, Inc., as the lowest responsible bidder meeting specifications, pursuant to the terms of their bid. Such award is subject to the execution of a contract between the Library and Barrett Roofs, Inc., which Director Joanne Adam is authorized to execute that contract on behalf of the Board of Trustees.

Assistant Library Director Teresa Schwind had nothing new to add to her written report but elaborated more on the plans for the upcoming 90th anniversary at the Station Branch.

Library Director Joanne Adam reviewed items contained in her written report and added that the Library will be adding Notary services to patrons both at the Main and the Station Branch. This will be advertised in the next newsletter. There was a discussion regarding the possible purchase of a van for the Library. No decision has been made yet regarding this.

A second period of public expression was held.

At 7:34 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to enter Executive Session to discuss contract negotiations. The vote was unanimous.

At 7:50 p.m., Ms. McKenna-Bausch reconvened the meeting.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, to approve changes made to the vacation accrual procedures as presented. The vote was unanimous.

At 7:55 pm, a motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to adjourn the meeting. At 7:56 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Claire Tietjen, Recording Secretary