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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held May 21, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Recording Secretary: Claire Tietjen

EXCUSED: Business Manager: Jennifer Mulvihill

Ms. McKenna-Bausch called the meeting to order at 6:09 p.m.

Mr. Rosner made a motion, seconded by Ms. Berger, to approve the agenda for the May 21, 2019, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of April 16, 2019. The vote was unanimous.

Kathy Morgan from the Friends group was in attendance. She reported that a lot of items have been donated and that boxes of books have been sent to the beach, as well as to the train station book stands.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #24, April End of Month totaling $331,536.49 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, that Warrant #25, May Disbursements, totaling $348,952.96 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #11, May Capital Fund totaling $826.065 is paid. The vote was unanimous.

Thomas Romano, Department Head of Computer Services, was in attendance and gave a brief overview of his quarterly report. He stated he is in the process of obtaining quotes from several vendors for a new phone system for the library ranging in cost from $55,000 to $80,000.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for May, 2019. The vote was unanimous.

Assistant Library Director Kristine Casper briefly reviewed items in her written report. She stated that the library has passed its annual inspection with minor items to be addressed such as installation of drop ceilings in various closets.

Assistant Library Director Teresa Schwind briefly reviewed items in her written report. She stated the library is expecting to receive bids on the printing/distribution of the newsletter over the next week and that she is working on the placement of posters in the lower level lobby which will advertise databases/resources that the library has to offer.

Library Director Joanne Adam reviewed items contained in her written report. There were brief discussions regarding merging with Overdrive, NYLA Sustainability Program, collaborating with the Huntington School District on summer reading clubs, as well as expanding our upcoming program with Island Harvest.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to approve the revised Procurement Policy as presented. The vote was unanimous.

A second period of public expression was held.

At 7:10 p.m., a motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, to enter Executive Session to discuss a personnel issue. The vote was unanimous.

At 7:32 p.m., Ms. McKenna-Bausch reconvened the meeting.

At 7:33 pm, a motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to adjourn the meeting. At 7:34 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Claire Tietjen, Recording Secretary

 

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