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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held February 19, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:00 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the February19, 2019, Board of Trustees Meeting. The vote was unanimous.

Ms. Hawkins made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of January 15, 2019. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. She announced that they are setting up for the Annual Book Sale taking place Thursday, February 21 – Sunday, February 24. They have a Taste of Huntington raffle with gift certificates donated by a number of local restaurants and a Join the Friends membership raffle of two tickets to the John W. Engeman Theater. The sale was advertised through banners at the library and on the fence at Heckscher Park, on the website, posted on Bookfinder.com, through email, and an ad in the Long Islander. After the book sale, left over books will be donated to a children’s library in Fort Dix that lost their collection to mold remediation, the TriCYA, the Senior Center, and the train station.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #17, January End of Month totaling $506,786.66 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #18, February Disbursements, totaling $438,025.82 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #8, February Capital Fund totaling $8,259.46 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, to transfer $35,000 within the General Fund from Major Repairs to Building Improvements and $25,000 within the General Fund from Major Repairs to Furniture / Equipment. The vote was unanimous.

Business Manager Jennifer Mulvihill reported that they are training a new full-time account clerk in accounts payable, assessing year end forecasts, and reviewed significant transactions that occurred this month.

Ms. Hawkins reported that the Budget & Finance Committee met to discuss preliminary drafts of the 2019- 2020 operating budget that will be presented to the full Board during the Director’s Report.

No other committees met.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, to accept the February, 2019, Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper gave an update on the service disruptions occurring with Sierra. PALS staff and Innovative are working closely together to discover the cause of the problems and to minimize the disruptions to the catalog service as much as possible.

Assistant Library Director Teresa Schwind announced that the installation of the shelving in the Periodical Room was completed this afternoon and a reception is being planned. Patrons are enjoying the new furniture in the Periodicals Room and in the 2nd Floor Reading Room. We are hoping to install carpet on the first floor by the adult computers and new donation bins are being ordered for the vestibule. A ‘thank you’ voicemail for in-depth genealogy reference assistance was shared.

A motion to spend no more than $30,000 from the Capital Fund for new carpeting purchased off of state contract was made by Ms. Scolnick, seconded by Mr. Rosner. The vote was unanimous.

Library Director Joanne Adam explained a county-wide shared services initiative that requires Board agreement for participation in a collective purchasing agreement.

A motion to accept the resolution authorizing the Huntington Public Library Board of Trustees to join the county-wide shared services initiative and execute the Suffolk Share Inter-Municipal Cooperation Agreement was made by Ms. Hawkins, seconded by Mr. Rosner. The vote was unanimous.

Ms. Adam presented the draft of the 2019-2020 operating budget reviewing key financial lines including personnel, library materials and services, and operations with a total increase of .75%.

A motion to accept the proposed 2019-2020 operating budget as presented was made by Mr. Rosner, seconded by Ms. Hawkins. The vote was unanimous.

Ms. Adam invited the Library Board of Trustees to attend a meet and greet session with Senator Gaughran on March 22nd at the Elwood Public Library. Ms. Adam will be attending Advocacy Day up in Albany on February 27th.

A second period of public expression was held.

At 7:30 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to enter Executive Session to discuss a specific legal issue. The vote was unanimous.

At 7:43 p.m., Ms. McKenna-Bausch reconvened the meeting.

At 7:44 p.m., a motion was made by Mr. Rosner, seconded by Ms. Berger, to adjourn the meeting. At 7:45 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Kristine M. Casper, Assistant Library Director

 

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