Minutes of June 18, 2019Written by Super User
HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, New York 11743
Of a Regular Meeting of the Library Board of Trustees
Held June 18, 2019, at
1335 New York Avenue, Huntington Station, NY 11746
PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Children’s Librarian: Corinna Jaudes
EXCUSED: Trustee: Chuck Rosner
Ms. McKenna-Bausch called the meeting to order at 6:04 p.m.
Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the June 18, 2019, Board of Trustees Meeting. The vote was unanimous.
Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of May 21, 2019. The vote was unanimous.
A period of public expression was held.
A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #26, May End of Month totaling $326,435.00 is paid. The vote was unanimous.
A motion was made by Ms. Scolnick, seconded by Ms. Berger, that Warrant #27, June Disbursements, totaling $150,289.86 is paid. The vote was unanimous.
A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #12, June Capital Fund totaling $1,460.00 is paid. The vote was unanimous.
Business Manager Jennifer Mulvihill did not have anything to add to her written report and answered questions relating to alternatives for direct deposit for staff.
No committees met.
Station Branch Children’s Librarian Corinna Jaudes was in attendance to discuss her experiences in presenting the American Library Association Great Stories Grant, a weekly book discussion for teens at the TriCYA from October, 2018, through May, 2019. The national grant funded the supplies and training for Ms. Jaudes and a grant acquired by the TriCYA provided dinner for participants. The themes of the eight books discussed over the course of the last school year covered Heroism and Empathy and the teens learned about such difficult situations as the Holocaust and slavery. The teens have requested that Ms. Jaudes continue to meet with them to discuss books at least twice a month next school year. The entire endeavor was a great success for all involved.
A motion was made by Ms. Berger, seconded by Ms.Scolnick, to accept the June, 2019, Personnel Report as presented. The vote was unanimous.
Assistant Library Director Kristine Casper gave an update on the final Balancing Report needed for the HVAC project. The contractor is making the required adjustments.
Assistant Library Director Teresa Schwind discussed the new carpet being installed, possible plans for the Circulation Desk, and the new newsletter layout she is working on with Jane Coane.
Library Director Joanne Adam reviewed her written report asked for a motion from the Board on a resolution accepting the lowest responsible bid for the printing and delivering of the library’s newsletter.
WHEREAS, the library solicited bids for a newsletter printer by publishing a Legal Notice, dated May 17, 2019;
WHEREAS, as set forth in that Legal Notice, sealed bids were received and publicly opened and read on May 30, 2019;
WHEREAS, the Library received five bids: (1) Pine Barrens; (2) R & J Graphic; (3) Courier Printing Corp.; (4) Haig Printing and (5) Nystrom Publishers Co.;
WHEREAS, Courier Printing was the lowest cost bidder;
NOW THEREFORE, BE IT RESOLVED that the board awards the newsletter bid to Courier Printing Corporation, as the lowest responsible bidder meeting specifications, pursuant to the terms of their bid and pending the approval of their insurance certificate and proof of mailing list. Such award is subject to the execution of a contract between the Library and Courier Printing Corp. which Joanne Adam is authorized to execute that contract on behalf of the Board of Trustees.
DISPOSTION OF THE BOARD
MOVED: Ann Scolnick
SECONDED: Patricia McKenna-Bausch
THOSE IN FAVOR: 4 THOSE OPPOSED: 0 THOSE ABSTAINING: 0
COMMENTS: The vote was unanimous
A second period of public expression was held.
At 6:57 p.m., a motion was made by Ms. Hawkins, seconded by Ms. Scolnick, to adjourn the meeting. At 6:58 p.m., the meeting was adjourned.
Respectfully Submitted: Prepared By:
Ann M. Berger, Secretary Kristine M. Casper, Assistant Library Director