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Happy Summer!
summer

Hello and happy summer to all!  Please take note of the substantial rebate of $66,126 we received from PSEG for the lighting and HVAC projects we recently completed. We are thankful to PSEG for offering this rebate and appreciate that we can take advantage of programs like these to help us make building improvements in a more cost effective manner.

Joanne 2018

Our next building projects will be new roofs for both buildings. We plan to have new roofs installed this summer or early fall. Once again, I thank you for your patience during this construction work.

This summer, we’ve expanded our Island Harvest Lunch Program at the Station Branch to three days instead of one. Free lunches will be offered to all children, up to 18 years of age, on Tuesdays, Wednesdays and Thursdays at 12:00 noon. No registration is necessary.

We are offering many fun and educational programs as part of our Summer Reading Clubs, A Universe of Stories. I hope you will partake of them and enjoy all that your library has to offer!

Please feel free to contact me by phone: 631-427-5165, ext. 206 or by email: .

– Joanne Adam, Library Director

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
Unapproved

Of a Regular Meeting of the Library Board of Trustees
Held June 18, 2019, at
1335 New York Avenue, Huntington Station, NY 11746

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Children’s Librarian: Corinna Jaudes

EXCUSED: Trustee: Chuck Rosner

Ms. McKenna-Bausch called the meeting to order at 6:04 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the June 18, 2019, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of May 21, 2019. The vote was unanimous.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #26, May End of Month totaling $326,435.00 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, that Warrant #27, June Disbursements, totaling $150,289.86 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #12, June Capital Fund totaling $1,460.00 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill did not have anything to add to her written report and answered questions relating to alternatives for direct deposit for staff.

No committees met.

Station Branch Children’s Librarian Corinna Jaudes was in attendance to discuss her experiences in presenting the American Library Association Great Stories Grant, a weekly book discussion for teens at the TriCYA from October, 2018, through May, 2019. The national grant funded the supplies and training for Ms. Jaudes and a grant acquired by the TriCYA provided dinner for participants. The themes of the eight books discussed over the course of the last school year covered Heroism and Empathy and the teens learned about such difficult situations as the Holocaust and slavery. The teens have requested that Ms. Jaudes continue to meet with them to discuss books at least twice a month next school year. The entire endeavor was a great success for all involved.

A motion was made by Ms. Berger, seconded by Ms.Scolnick, to accept the June, 2019, Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper gave an update on the final Balancing Report needed for the HVAC project. The contractor is making the required adjustments.

Assistant Library Director Teresa Schwind discussed the new carpet being installed, possible plans for the Circulation Desk, and the new newsletter layout she is working on with Jane Coane.

Library Director Joanne Adam reviewed her written report asked for a motion from the Board on a resolution accepting the lowest responsible bid for the printing and delivering of the library’s newsletter.

Resolution:

WHEREAS, the library solicited bids for a newsletter printer by publishing a Legal Notice, dated May 17, 2019;

WHEREAS, as set forth in that Legal Notice, sealed bids were received and publicly opened and read on May 30, 2019;

WHEREAS, the Library received five bids: (1) Pine Barrens; (2) R & J Graphic; (3) Courier Printing Corp.; (4) Haig Printing and (5) Nystrom Publishers Co.;

WHEREAS, Courier Printing was the lowest cost bidder;

NOW THEREFORE, BE IT RESOLVED that the board awards the newsletter bid to Courier Printing Corporation, as the lowest responsible bidder meeting specifications, pursuant to the terms of their bid and pending the approval of their insurance certificate and proof of mailing list. Such award is subject to the execution of a contract between the Library and Courier Printing Corp. which Joanne Adam is authorized to execute that contract on behalf of the Board of Trustees.

DISPOSTION OF THE BOARD

MOVED: Ann Scolnick

SECONDED: Patricia McKenna-Bausch

THOSE IN FAVOR: 4 THOSE OPPOSED: 0 THOSE ABSTAINING: 0

COMMENTS: The vote was unanimous

A second period of public expression was held.

At 6:57 p.m., a motion was made by Ms. Hawkins, seconded by Ms. Scolnick, to adjourn the meeting. At 6:58 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Kristine M. Casper, Assistant Library Director

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held May 21, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Recording Secretary: Claire Tietjen

EXCUSED: Business Manager: Jennifer Mulvihill

Ms. McKenna-Bausch called the meeting to order at 6:09 p.m.

Mr. Rosner made a motion, seconded by Ms. Berger, to approve the agenda for the May 21, 2019, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of April 16, 2019. The vote was unanimous.

Kathy Morgan from the Friends group was in attendance. She reported that a lot of items have been donated and that boxes of books have been sent to the beach, as well as to the train station book stands.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #24, April End of Month totaling $331,536.49 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, that Warrant #25, May Disbursements, totaling $348,952.96 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #11, May Capital Fund totaling $826.065 is paid. The vote was unanimous.

Thomas Romano, Department Head of Computer Services, was in attendance and gave a brief overview of his quarterly report. He stated he is in the process of obtaining quotes from several vendors for a new phone system for the library ranging in cost from $55,000 to $80,000.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for May, 2019. The vote was unanimous.

Assistant Library Director Kristine Casper briefly reviewed items in her written report. She stated that the library has passed its annual inspection with minor items to be addressed such as installation of drop ceilings in various closets.

Assistant Library Director Teresa Schwind briefly reviewed items in her written report. She stated the library is expecting to receive bids on the printing/distribution of the newsletter over the next week and that she is working on the placement of posters in the lower level lobby which will advertise databases/resources that the library has to offer.

Library Director Joanne Adam reviewed items contained in her written report. There were brief discussions regarding merging with Overdrive, NYLA Sustainability Program, collaborating with the Huntington School District on summer reading clubs, as well as expanding our upcoming program with Island Harvest.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to approve the revised Procurement Policy as presented. The vote was unanimous.

A second period of public expression was held.

At 7:10 p.m., a motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, to enter Executive Session to discuss a personnel issue. The vote was unanimous.

At 7:32 p.m., Ms. McKenna-Bausch reconvened the meeting.

At 7:33 pm, a motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to adjourn the meeting. At 7:34 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Claire Tietjen, Recording Secretary

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held February 19, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:00 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the February19, 2019, Board of Trustees Meeting. The vote was unanimous.

Ms. Hawkins made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of January 15, 2019. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. She announced that they are setting up for the Annual Book Sale taking place Thursday, February 21 – Sunday, February 24. They have a Taste of Huntington raffle with gift certificates donated by a number of local restaurants and a Join the Friends membership raffle of two tickets to the John W. Engeman Theater. The sale was advertised through banners at the library and on the fence at Heckscher Park, on the website, posted on Bookfinder.com, through email, and an ad in the Long Islander. After the book sale, left over books will be donated to a children’s library in Fort Dix that lost their collection to mold remediation, the TriCYA, the Senior Center, and the train station.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #17, January End of Month totaling $506,786.66 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #18, February Disbursements, totaling $438,025.82 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #8, February Capital Fund totaling $8,259.46 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, to transfer $35,000 within the General Fund from Major Repairs to Building Improvements and $25,000 within the General Fund from Major Repairs to Furniture / Equipment. The vote was unanimous.

Business Manager Jennifer Mulvihill reported that they are training a new full-time account clerk in accounts payable, assessing year end forecasts, and reviewed significant transactions that occurred this month.

Ms. Hawkins reported that the Budget & Finance Committee met to discuss preliminary drafts of the 2019- 2020 operating budget that will be presented to the full Board during the Director’s Report.

No other committees met.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, to accept the February, 2019, Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper gave an update on the service disruptions occurring with Sierra. PALS staff and Innovative are working closely together to discover the cause of the problems and to minimize the disruptions to the catalog service as much as possible.

Assistant Library Director Teresa Schwind announced that the installation of the shelving in the Periodical Room was completed this afternoon and a reception is being planned. Patrons are enjoying the new furniture in the Periodicals Room and in the 2nd Floor Reading Room. We are hoping to install carpet on the first floor by the adult computers and new donation bins are being ordered for the vestibule. A ‘thank you’ voicemail for in-depth genealogy reference assistance was shared.

A motion to spend no more than $30,000 from the Capital Fund for new carpeting purchased off of state contract was made by Ms. Scolnick, seconded by Mr. Rosner. The vote was unanimous.

Library Director Joanne Adam explained a county-wide shared services initiative that requires Board agreement for participation in a collective purchasing agreement.

A motion to accept the resolution authorizing the Huntington Public Library Board of Trustees to join the county-wide shared services initiative and execute the Suffolk Share Inter-Municipal Cooperation Agreement was made by Ms. Hawkins, seconded by Mr. Rosner. The vote was unanimous.

Ms. Adam presented the draft of the 2019-2020 operating budget reviewing key financial lines including personnel, library materials and services, and operations with a total increase of .75%.

A motion to accept the proposed 2019-2020 operating budget as presented was made by Mr. Rosner, seconded by Ms. Hawkins. The vote was unanimous.

Ms. Adam invited the Library Board of Trustees to attend a meet and greet session with Senator Gaughran on March 22nd at the Elwood Public Library. Ms. Adam will be attending Advocacy Day up in Albany on February 27th.

A second period of public expression was held.

At 7:30 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to enter Executive Session to discuss a specific legal issue. The vote was unanimous.

At 7:43 p.m., Ms. McKenna-Bausch reconvened the meeting.

At 7:44 p.m., a motion was made by Mr. Rosner, seconded by Ms. Berger, to adjourn the meeting. At 7:45 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Kristine M. Casper, Assistant Library Director

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held April 16, 2019, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:03 p.m.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the agenda for the April 16, 2019, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of March 19, 2019. The vote was unanimous.

A period of public expression was held.

Nicole Jastrzebski, Department Head of Customer Services, was in attendance and gave a brief overview of her quarterly report as presented.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #23, March End of Month totaling $327,964.29 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #21, April Disbursements, totaling $137,667.57 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #22, Q1 Medicare Reimbursements, totaling $21,840.13 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #10, April Capital Fund totaling $47,948.75 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, to approve the budget transfer of $130,966 from the General Fund to Building Renovation in the Capital Fund. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Berger, to approve the asset disposal of three computers and one printer which are fully depreciated. The vote was unanimous.

Business Manager Ms. Mulvihill was available to answer any questions and explained in detail the requested budget transfer to the Capital Fund.

Ms. Hawkins made a motion, seconded by Mr. Rosner to accept the Personnel Report for April, 2019. The vote was unanimous.

Assistant Library Director Kristine Casper expanded on some details of her written report and distributed a chart showing PSEG monthly payments made over the past few years. She stated that since improvements made with LED lighting, etc., the Library is paying approximately 43% less on this year’s bills and that overall energy consumption is down. The punch list for the HVAC is still in process of being completed. There was some discussion on the roof repair bid.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, to accept the below Resolution: The vote was unanimous.

WHEREAS, the Library solicited bids for a roof replacement project by publishing a Legal Notice, dated January 28, 2019;

WHEREAS, as set forth in that Legal Notice, sealed bids were received and publicly opened and read on March 4, 2019;

WHEREAS, the Library received three bids: (1) MDB Construction Corp.; (2) Barrett Roofs, Inc.; and (3) Total Construction Corp.

WHEREAS, MDB Construction Corp., the lowest cost bidder, submitted a bid which, upon the recommendation of H2M Architects, failed to meet specifications insofar as the roofing materials proposed by MDB deviated from those required in the bid specifications, and the alternate products proposed by MDB were determined to not be suitable substitutions;

WHEREAS, Barrett Roofs, Inc. was the second lowest cost bidder;

NOW THEREFORE, BE IT RESOLVED, that MDB Construction Corp.’s bid is rejected on the ground that MDB failed to meet specifications within the meaning of Section 103 of the General Municipal Law;

BE IT FURTHER RESOLVED that the Board awards the roof replacement bid to Barrett Roofs, Inc., as the lowest responsible bidder meeting specifications, pursuant to the terms of their bid. Such award is subject to the execution of a contract between the Library and Barrett Roofs, Inc., which Director Joanne Adam is authorized to execute that contract on behalf of the Board of Trustees.

Assistant Library Director Teresa Schwind had nothing new to add to her written report but elaborated more on the plans for the upcoming 90th anniversary at the Station Branch.

Library Director Joanne Adam reviewed items contained in her written report and added that the Library will be adding Notary services to patrons both at the Main and the Station Branch. This will be advertised in the next newsletter. There was a discussion regarding the possible purchase of a van for the Library. No decision has been made yet regarding this.

A second period of public expression was held.

At 7:34 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to enter Executive Session to discuss contract negotiations. The vote was unanimous.

At 7:50 p.m., Ms. McKenna-Bausch reconvened the meeting.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, to approve changes made to the vacation accrual procedures as presented. The vote was unanimous.

At 7:55 pm, a motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to adjourn the meeting. At 7:56 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Claire Tietjen, Recording Secretary

 

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