Administration

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)
Of a Regular Meeting of the Library Board of Trustees

Held May 19, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Recording Secretary: Claire Tietjen

EXCUSED:Business Manager: Jennifer Mulvihill

Ms. McKenna-Bausch called the meeting to order at 6:11 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the May 19, 2020, Board of Trustees meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to approve the Library Board of Trustees Minutes of April, 2020. The vote was unanimous.

A period for public expression was held.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #24, April End of Month, totaling $328,180.19 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #25, May Disbursements, totaling $89,682.79 is paid. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner, to accept the Personnel Report for May, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper had nothing new to add to her written report and was available to answer any questions.

Assistant Library Director Teresa Schwind had nothing new to add to her written report and was available to answer any questions.

Library Director Joanne Adam highlighted items contained in her written report There was a discussion regarding information received from Kevin Verbesey on guidelines for the reopening of libraries. This four-phase plan was submitted to Suffolk County Executive Steve Bellone’s office for approval on behalf of all Suffolk County libraries and must be approved by his office before any library can reopen.

There were brief discussions on the following: details of the Family First Coronavirus Response Act, update on plans regarding the possible purchase of the Station Branch; and the option of having the Library Trustee Election Vote done in conjunction with the School District’s annual vote.

A motion was made by Ms. Berger, seconded by Mr. Rosner, to adopt the following Resolution:

WHEREAS, pursuant to Executive Order 202.13, the Library’s Annual Trustee Election Vote, which was originally scheduled for April 7, 2020, was postponed without date.

WHEREAS, pursuant to Executive Order 202.26, the Library was given the option of holding its Annual Trustee Election Vote on June 9, 2020, to be managed by the School District, or on September 15, 2020.

RESOLVED, that the 2020/2021 Library Trustee Election Vote is hereby scheduled for June 9, 2020, to be managed by the School District, and the Library Director is authorized to notify the School District of same, as soon as practicable.

The vote was unanimous.

At 7:27 p.m. a motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to enter Executive Session to discuss collective bargaining. The vote was unanimous.

At 7:56 p.m. Ms. McKenna-Bausch reconvened the meeting.

Mr. Rosner made a motion, seconded by Ms. Skolnick, to approve the retirement incentive, as presented, pending attorney review. The vote was unanimous.

At 7:58 p.m. Mr. Rosner made a motion, seconded by Ms. Hawkins, to adjourn the meeting. At 7:59 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
Of a Regular Meeting of the Library Board of Trustees

Held April 21, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:08 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the April 21, 2020, Board of Trustees meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of March 24, 2020. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #21, March End of Month, totaling $342,974.34 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch, that Warrant #22, April Disbursements, totaling $246,352.15 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Hawkins, that Warrant #23, Q1 Medicare Reimbursements, totaling $22,313.67 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, that Warrant #10, April Capital Fund, totaling $67,822.10 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill had nothing new to add to her written report and was available to answer any questions regarding the financial reporting.

The Foundation Committee met via conference call to discuss the position of the library once the pandemic is over.

Ms. Hawkins made a motion, seconded by Mr. Rosner, to accept the Personnel Report for April, 2020. The vote was unanimous.

As an addendum to Assistant Library Director Kristine Casper’s written report, she stated that the school district will be sending someone to the library this Wednesday for the annual fire inspection.

Assistant Library Director Teresa Schwind wanted to commend Ms. Adam and all the staff for the phenomenal job everyone was doing and especially in getting the newsletter out with interactive links included.

Library Director Joanne Adam highlighted items contained in her written report with thanks to Tom Romano for his assistance with various Zoom meetings and help with the newsletter links, etc. Ms. Adam talked about meetings she had attended with other zone directors concerning the reopening of libraries once we are given the executive order to do so. It was suggested that all libraries open with a united approach. Other topics discussed included days/hours of operation, materials needed for staff and patron safety, best cleaning products with regard to virus implications and the future of library programming.

There was a brief discussion regarding the option of purchasing the Station Branch and possible tax liabilities.

There was a conversation on the Library hosting an “in memoriam” event for community members who have passed from this pandemic. This will be further discussed at a later date.

At 7:06 p.m., a motion was made by Ms. Scolnick, seconded by Mr. Rosner, to adjourn the meeting. At 7:07 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

Important COVID-19 and Library Resources

COVID-19 Information and Resources

  • New York State COVID-19 Update
    Information on latest State executive orders updated multiple times a day.
  • Suffolk County Updates
    You can also receive emergency updates from Suffolk County via text messages: Text COVIDSUFFOLK to 67283
    Suffolk County residents can also call 311 to get general information from Suffolk County or Town officials.
  • Testing Centers
    A NYS mobile testing site is opening at Stony Brook University and Jones Beach, and will be by appointment only. Residents can call to request an appointment here: 1-888-364-3065. All requests will be vetted by a health professional.
  • SMART 911
    County Executive Bellone is encouraging everyone to use this mobile app that enables you to give critical medical information to 911 responders and sends emergency alerts and notifications for your area.
  • Suffolk County Police Department
  • Town of Huntington
    Supervisor Lupinacci waived parking meter fees, Senior Center is delivering meals and other local updates.
  • Know Your Rights
    COVID-19 testing is free for those who need it, some co-pays have been waived as well as some late fees for mortgage payments. New Yorkers are also urged to call 1-800-697-1220 to report unfair price increases of products such as household cleaning supplies and hand sanitizer amid the COVID-19 outbreak.
  • Suffolk Cooperative Library System
    Links to public health resources as well as general information about library services.

Library Digital Resources

All expired cards have been updated to better serve your needs for library resources. If you have any questions about using our resources, please contact a librarian at . We are standing by to assist you.

  • Ancestry.com
    A comprehensive genealogical source for pursuing family history research.
  • Live-brary Get A Card
    To get a temporary card that is good for 90 days to use our digital resources.
  • Huntington Public Library Overdrive Collection
    Huntington Public Library's own collection of Free eBooks and audio books.
  • Live-brary Overdrive Collection
    Suffolk County Library System's collection of Free eBooks and audio books.
  • Flipster
    Digital Magazines Service, providing access over 100 popular magazines.
  • Hoopla
    Streaming music and movies: Choose from a large collection of popular movies from major motion picture studios or listen to an album from your favorite artist. You can also access audio books from your favorite author.
  • Don't have an HPL Card?  Apply for one Here

 

Resources for Children and Teens:

  • Brainfuse
    Stuck at home and have nothing to do? Need to practice what you learned? Ready to learn something new? Visit Brainfuse’s SkillSurfer for state and common-core aligned lessons, videos, and interactive quizzes.
  • World Book
    The complete Encyclopedia, Dictionary, Atlas, Web Links , Magazines, Historical Documents and more.
  • Sesame Street eBooks
    Unlimited access to more than 150 eBooks Read-along books, audio books, animated books and interactive books.
  • Scholastic Trueflix
    Offers hundreds of units of supplement social studies and science core curricula learning.
  • Scholastic Bookflix
    An online literacy resource that pairs interactive, fictional video storybooks with related nonfiction eBooks.
  • National Geographic Kids
    This database includes the complete run of the magazine from 2009 to the present, as well as videos, images, and over 450 books. Geared towards primary and middle school students, kids can explore adventures in science, nature, culture, archaeology, space and more!

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
Of a Regular Meeting of the Library Board of Trustees

Held March 24, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:08 p.m.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the agenda for the March 24, 2020, Board of Trustees meeting. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of February 18, 2020. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #19, February End of Month, totaling $349,281.76 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #20 March Disbursements, totaling $299,026.86 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #9, March Capital Fund, totaling $515.00 is paid. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Berger, to accept the Personnel Report for March, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper briefly reviewed items contained in her written report with regard to on-going projects at the library. She thanked the Board for allowing her to attend the PLA conference recently held in Nashville where she brought back a lot of useful information. A more detailed report will follow including information received regarding a new vision of a Human Centered Design layout for libraries.

Assistant Library Director Teresa Schwind commented on the progress of the main floor renovation including the painting and delivery of furniture. There was a discussion regarding possible changes to the next newsletter concerning what programs to be included, as well as how long a period of time it will cover. Items being considered include virtual programs, training videos/tutorials and various library resources.

Library Director Joanne Adam briefly reviewed her written report stating that contracted painters will be working at the library during this time and that staff are busy creating various new programs for patrons to use while the library is closed. These programs include a You-Tube channel, on-line book discussions and work in helping to create items needed for hospitals using the 3-D printer. There was a discussion on payment for various programs and procedures going forward.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that due to the Coronavirus, it was decided to cancel the 2020-2021 Library Budget Vote originally scheduled for April 7, 2020, and that that Library will operate next year on the same budget as during its current fiscal year. The vote was unanimous.

The Board of Trustees thanked Ms. Adam and the entire staff for coming together during this trying time and working beyond expectations to provide the community with informative websites regarding the Coronavirus, as well as creating new and visionary alternatives for programs at every level.

At 7:02 pm, a motion was made by Ms. Scolnick, seconded by Ms. Berger, to enter executive session to discuss personnel/collective bargaining issues. The vote was unanimous.

At 7:23 pm, Ms. McKenna-Bausch reconvened the meeting.

At 7:24 p.m., a motion was made by Mr. Rosner, seconded by Ms. Hawkins, to adjourn the meeting. At 7:25 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)
Of a Regular Meeting of the Library Board of Trustees

Held February 18, at
  338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED: Kimberly Hawkins

Ms. McKenna-Bausch called the meeting to order at 6:05 p.m.

Ms. McKenna-Bausch made a motion, seconded by Ms. Scolnick, to approve the amended agenda for the February 18, 2020, Board of Trustees meeting to include the following items under New Business: Presentation of the 2020-2021 Proposed Operating Budget; Approval of the 2019 Annual Report for Public and Association Libraries. The vote was unanimous.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the Library Board of Trustees Minutes of January 21, 2020. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. They will be having their book sale starting this Thursday throughout the weekend and will be raffling off tickets to both the Engeman Theater and the Paramount.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #17, January End of Month, totaling $519,786.31 paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #18, February Disbursements, totaling $129,641.81 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #8, February Capital Fund, totaling $76,863.98 is paid. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Bausch, to accept the Personnel Report for February, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper reviewed items contained in her written report with regard to on-going projects at the library adding that the elevator shaft needs to be repaired at an approximate cost of $5,000.

Assistant Library Director Teresa Schwind commented on the progress of the main floor renovation, as well as a new service for Curbside Pickup.

Library Director Joanne Adam briefly reviewed her written report noting the possibility of the Station Branch being an early voting location and also that this year’s library vote will be using the voting machines and not paper ballots as originally thought. She also talked about the need for additional laptops/charging cart for use at the Station Branch.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, to approve the purchase of 10 laptops and a charging cart at a cost of up to $12,000 to be used at the Station Branch. The vote was unanimous.

Ms. Adam gave a presentation of the 2020-2021 Proposed Operating Budget highlighting various differences from the past year..

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, to approve the preliminary operating budget for 2020-2021 as presented. The vote was unanimous.

Ms. Casper gave a presentation of the 2019 Annual Report for Public and Association Libraries highlighting various changes/substantial differences from 2018.

Ms. Berger made a motion, seconded by Ms. McKenna-Bausch, to accept the Annual Report as presented and that the Library operated in accordance with all provisions of Education Law and the Regulations of the Commissioner. The vote was unanimous.

A second period of public expression was held.

At 7:50 p.m., a motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to adjourn the meeting. At 7:51 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

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