Trustees Minutes

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)
Of a Regular Meeting of the Library Board of Trustees

Held May 19, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Recording Secretary: Claire Tietjen

EXCUSED:Business Manager: Jennifer Mulvihill

Ms. McKenna-Bausch called the meeting to order at 6:11 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the May 19, 2020, Board of Trustees meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick, to approve the Library Board of Trustees Minutes of April, 2020. The vote was unanimous.

A period for public expression was held.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #24, April End of Month, totaling $328,180.19 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #25, May Disbursements, totaling $89,682.79 is paid. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner, to accept the Personnel Report for May, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper had nothing new to add to her written report and was available to answer any questions.

Assistant Library Director Teresa Schwind had nothing new to add to her written report and was available to answer any questions.

Library Director Joanne Adam highlighted items contained in her written report There was a discussion regarding information received from Kevin Verbesey on guidelines for the reopening of libraries. This four-phase plan was submitted to Suffolk County Executive Steve Bellone’s office for approval on behalf of all Suffolk County libraries and must be approved by his office before any library can reopen.

There were brief discussions on the following: details of the Family First Coronavirus Response Act, update on plans regarding the possible purchase of the Station Branch; and the option of having the Library Trustee Election Vote done in conjunction with the School District’s annual vote.

A motion was made by Ms. Berger, seconded by Mr. Rosner, to adopt the following Resolution:

WHEREAS, pursuant to Executive Order 202.13, the Library’s Annual Trustee Election Vote, which was originally scheduled for April 7, 2020, was postponed without date.

WHEREAS, pursuant to Executive Order 202.26, the Library was given the option of holding its Annual Trustee Election Vote on June 9, 2020, to be managed by the School District, or on September 15, 2020.

RESOLVED, that the 2020/2021 Library Trustee Election Vote is hereby scheduled for June 9, 2020, to be managed by the School District, and the Library Director is authorized to notify the School District of same, as soon as practicable.

The vote was unanimous.

At 7:27 p.m. a motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to enter Executive Session to discuss collective bargaining. The vote was unanimous.

At 7:56 p.m. Ms. McKenna-Bausch reconvened the meeting.

Mr. Rosner made a motion, seconded by Ms. Skolnick, to approve the retirement incentive, as presented, pending attorney review. The vote was unanimous.

At 7:58 p.m. Mr. Rosner made a motion, seconded by Ms. Hawkins, to adjourn the meeting. At 7:59 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
Of a Regular Meeting of the Library Board of Trustees

Held April 21, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:08 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the April 21, 2020, Board of Trustees meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of March 24, 2020. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #21, March End of Month, totaling $342,974.34 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch, that Warrant #22, April Disbursements, totaling $246,352.15 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Hawkins, that Warrant #23, Q1 Medicare Reimbursements, totaling $22,313.67 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, that Warrant #10, April Capital Fund, totaling $67,822.10 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill had nothing new to add to her written report and was available to answer any questions regarding the financial reporting.

The Foundation Committee met via conference call to discuss the position of the library once the pandemic is over.

Ms. Hawkins made a motion, seconded by Mr. Rosner, to accept the Personnel Report for April, 2020. The vote was unanimous.

As an addendum to Assistant Library Director Kristine Casper’s written report, she stated that the school district will be sending someone to the library this Wednesday for the annual fire inspection.

Assistant Library Director Teresa Schwind wanted to commend Ms. Adam and all the staff for the phenomenal job everyone was doing and especially in getting the newsletter out with interactive links included.

Library Director Joanne Adam highlighted items contained in her written report with thanks to Tom Romano for his assistance with various Zoom meetings and help with the newsletter links, etc. Ms. Adam talked about meetings she had attended with other zone directors concerning the reopening of libraries once we are given the executive order to do so. It was suggested that all libraries open with a united approach. Other topics discussed included days/hours of operation, materials needed for staff and patron safety, best cleaning products with regard to virus implications and the future of library programming.

There was a brief discussion regarding the option of purchasing the Station Branch and possible tax liabilities.

There was a conversation on the Library hosting an “in memoriam” event for community members who have passed from this pandemic. This will be further discussed at a later date.

At 7:06 p.m., a motion was made by Ms. Scolnick, seconded by Mr. Rosner, to adjourn the meeting. At 7:07 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)
Of a Regular Meeting of the Library Board of Trustees

Held February 18, at
  338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED: Kimberly Hawkins

Ms. McKenna-Bausch called the meeting to order at 6:05 p.m.

Ms. McKenna-Bausch made a motion, seconded by Ms. Scolnick, to approve the amended agenda for the February 18, 2020, Board of Trustees meeting to include the following items under New Business: Presentation of the 2020-2021 Proposed Operating Budget; Approval of the 2019 Annual Report for Public and Association Libraries. The vote was unanimous.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the Library Board of Trustees Minutes of January 21, 2020. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. They will be having their book sale starting this Thursday throughout the weekend and will be raffling off tickets to both the Engeman Theater and the Paramount.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #17, January End of Month, totaling $519,786.31 paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #18, February Disbursements, totaling $129,641.81 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #8, February Capital Fund, totaling $76,863.98 is paid. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Bausch, to accept the Personnel Report for February, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper reviewed items contained in her written report with regard to on-going projects at the library adding that the elevator shaft needs to be repaired at an approximate cost of $5,000.

Assistant Library Director Teresa Schwind commented on the progress of the main floor renovation, as well as a new service for Curbside Pickup.

Library Director Joanne Adam briefly reviewed her written report noting the possibility of the Station Branch being an early voting location and also that this year’s library vote will be using the voting machines and not paper ballots as originally thought. She also talked about the need for additional laptops/charging cart for use at the Station Branch.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, to approve the purchase of 10 laptops and a charging cart at a cost of up to $12,000 to be used at the Station Branch. The vote was unanimous.

Ms. Adam gave a presentation of the 2020-2021 Proposed Operating Budget highlighting various differences from the past year..

A motion was made by Ms. Scolnick, seconded by Mr. Rosner, to approve the preliminary operating budget for 2020-2021 as presented. The vote was unanimous.

Ms. Casper gave a presentation of the 2019 Annual Report for Public and Association Libraries highlighting various changes/substantial differences from 2018.

Ms. Berger made a motion, seconded by Ms. McKenna-Bausch, to accept the Annual Report as presented and that the Library operated in accordance with all provisions of Education Law and the Regulations of the Commissioner. The vote was unanimous.

A second period of public expression was held.

At 7:50 p.m., a motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to adjourn the meeting. At 7:51 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
Of a Regular Meeting of the Library Board of Trustees

Held March 24, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:08 p.m.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the agenda for the March 24, 2020, Board of Trustees meeting. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of February 18, 2020. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #19, February End of Month, totaling $349,281.76 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #20 March Disbursements, totaling $299,026.86 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #9, March Capital Fund, totaling $515.00 is paid. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Berger, to accept the Personnel Report for March, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper briefly reviewed items contained in her written report with regard to on-going projects at the library. She thanked the Board for allowing her to attend the PLA conference recently held in Nashville where she brought back a lot of useful information. A more detailed report will follow including information received regarding a new vision of a Human Centered Design layout for libraries.

Assistant Library Director Teresa Schwind commented on the progress of the main floor renovation including the painting and delivery of furniture. There was a discussion regarding possible changes to the next newsletter concerning what programs to be included, as well as how long a period of time it will cover. Items being considered include virtual programs, training videos/tutorials and various library resources.

Library Director Joanne Adam briefly reviewed her written report stating that contracted painters will be working at the library during this time and that staff are busy creating various new programs for patrons to use while the library is closed. These programs include a You-Tube channel, on-line book discussions and work in helping to create items needed for hospitals using the 3-D printer. There was a discussion on payment for various programs and procedures going forward.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that due to the Coronavirus, it was decided to cancel the 2020-2021 Library Budget Vote originally scheduled for April 7, 2020, and that that Library will operate next year on the same budget as during its current fiscal year. The vote was unanimous.

The Board of Trustees thanked Ms. Adam and the entire staff for coming together during this trying time and working beyond expectations to provide the community with informative websites regarding the Coronavirus, as well as creating new and visionary alternatives for programs at every level.

At 7:02 pm, a motion was made by Ms. Scolnick, seconded by Ms. Berger, to enter executive session to discuss personnel/collective bargaining issues. The vote was unanimous.

At 7:23 pm, Ms. McKenna-Bausch reconvened the meeting.

At 7:24 p.m., a motion was made by Mr. Rosner, seconded by Ms. Hawkins, to adjourn the meeting. At 7:25 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)
Of a Regular Meeting of the Library Board of Trustees

Held January 21, 2020, at
  338 Main Street, Huntington, New York

PRESENT: Trustees: Pat McKenna-Bausch, Kimberly Hawkins, Ann Scolnick, Ann M. Berger and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:05 p.m.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the agenda for the January 21, 2020, Board of Trustees Meeting. The vote was unanimous.

Ms. Hawkins made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of December 17, 2019. The vote was unanimous.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #14, December End of Month, totaling $342,190.89 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch, that Warrant #15, January Disbursements, totaling $389,625.65 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant 16, 4th Qtr. Medicare Reimbursements, totaling $21,387.66 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant #7, January Capital Fund, totaling $77.059.94 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Berger, to approve the budget transfer of $85,000 from Building Renovation to Professional Fees ($75,000) and Major Repairs ($10,000) in the Capital Fund. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, to approve the asset disposal of Business Communication System/Phone System handsets and cabinets located in both buildings. The vote was unanimous.

Business Manager Ms. Mulvihill reported that W2’s and 1099’s have been distributed and that she is looking into having preliminary talks with our TD Bank representative regarding obtaining a commercial mortgage for the Station Branch.

Ms. Hawkins made a motion, seconded by Ms. Berger, to accept the Personnel Report for January, 2020. The vote was unanimous.

As an addendum to Assistant Library Director Kristine Casper’s written report, she stated that a new snow removal contract will be for removal of snow after at least two inches or more have fallen. A hot water circulation pump in the boiler room needs to be repaired at a cost of approximately $5,000. Quotes are being obtained for plumbing work needed at both buildings.

Assistant Library Director Teresa Schwind stated she and Ms. Jastrzebski are working on a new curbside pick-up program.

Library Director Joanne Adam briefly reviewed her written report noting the telephone system is now up and running; we will be using paper ballots at the upcoming budget vote, and that we are still waiting on approval from the Department of State before we can begin accepting passport applications.

A second period of public expression was held.

At 6:55 p.m., a motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, to adjourn the meeting. At 6:56 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

 

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